Executive Secretaries and Executive Administrative Assistants

At a Glance

Median Salary
$56,961

Local Jobs
494

Entry-Level Education
High School

Occupation Profile

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

By The Numbers

Median Annual Earnings

$56,961

Median Annual Earnings are the midpoint earned by 50 percent of workers who are the lowest paid and 50 percent of workers who are the highest paid in a particular occupation

Local Jobs

494

Jobs are any position in which a worker provides labor in exchange for monetary compensation (note: one individual may hold multiple jobs)

Entry-Level Education

High School

This is the most common education level requested in entry-level job listings.

Daily Tasks

Manage and maintain executives’ schedules.
Make travel arrangements for executives.
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Answer phone calls and direct calls to appropriate parties or take messages.
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
Prepare responses to correspondence containing routine inquiries.
Open, sort, and distribute incoming correspondence, including faxes and email.
Greet visitors and determine whether they should be given access to specific individuals.
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
File and retrieve corporate documents, records, and reports.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Provide clerical support to other departments.
Attend meetings to record minutes.

Occupational Skills

What skills are necessary for Executive Secretaries and Executive Administrative Assistants?

Hard Skills

Accounting
Administrative Support
Invoicing
Marketing
Notary Services
Office Management
Office Supply Management
Purchasing
Records Management
Travel Arrangements

Soft Skills

Administrative Functions
Clerical Works
Communications
Management
Microsoft Office
Multitasking
Operations
Organizational Skills
Planning
Writing

Hard skills are specific, learnable, measurable, often industry- or occupation-specific abilities related to a position.

Soft skills can be self-taught and usually do not necessitate a certain completed level of education. They are essential in many industries and occupations.

Education Programs

Del Mar College